Data Protection & Privacy
Rare Recapture Privacy Policy
Effective Date: April 12, 2026At Rare Recapture (“we,” “our,” or “us”), we value your privacy. This Privacy Policy explains how we collect, use, share, and protect information when you visit our website, submit a form, engage with our marketing communications or advertisements (including on LinkedIn), or interact with our client portal or the ARC™ platform. It applies to all visitors, prospects, and clients who interact with Rare Recapture through these digital channels.
1. Information We Collect
Information you provide directly
When you submit a form on our website, register for content, contact us, or respond to our marketing outreach (including through LinkedIn advertisements), we may collect:
• First and last name
• Business email address
• Phone number
• Job title and function
• Company name and industry
• Any additional information you choose to include in a message or form field
• IP address and approximate location
• Browser type and device information
• Pages viewed, time on site, and referring URLs
• Interactions with emails we send (opens, clicks)
Information collected automatically
When you visit our website, we automatically collect certain technical information, including:
Information from cookies and tracking technologies
See Section 3 below for details on the specific tools we use and how to control them.
2. How We Use Your Information
Direct Outreach
To respond to inquiries and contact you regarding our services, custom solutions, or business opportunities relevant to your role.
Marketing Communications
To send you our email newsletter (The Recapture Report), industry insights, event invitations, and company updates.
Service Personalization
To tailor our outreach, content, and website experience to your industry, role, and expressed interests.
Website & Product Improvement
To understand how visitors use our site and marketing content so we can improve navigation, content, and performance.
3. Cookies & Tracking Technologies
We use cookies and similar tracking technologies to operate our website, understand how it is used, and measure the performance of our marketing campaigns. These may include:
• Website analytics tools (e.g., Google Analytics) to understand site traffic and usage patterns
• HubSpot tracking cookies to manage forms, email engagement, and marketing automation
• The LinkedIn Insight Tag, used to measure ad performance and build retargeting audiences from LinkedIn advertising
You can control cookies through your browser settings. Disabling cookies may limit some website functionality.
4. Data Sharing & Security
No Data Selling
We do not sell, rent, or lease your personal information to third parties.
Service Providers
We share information with trusted service providers who help us operate our website, CRM, and marketing programs, including HubSpot (marketing automation, forms, and email) and our website hosting provider. These providers are contractually restricted from using your information for any purpose other than providing services to us.
Legal Disclosures
We may disclose information if required by law, regulation, legal process, or governmental request, or to protect the rights, property, or safety of Rare Recapture, our clients, or others.
Security
We use reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, loss, misuse, or alteration. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
5. Data Retention
We retain personal information for as long as necessary to fulfill the purposes described in this policy, maintain our business relationship with you, and meet legal, accounting, or compliance obligations. When information is no longer needed, we securely delete or anonymize it.
6. Your Privacy Rights & Choices
Opt-Out & Data Removal
You can unsubscribe from marketing emails or newsletters at any time using the “Unsubscribe” link at the bottom of any email we send. You may also request that we delete your information from our records by emailing hello@rarerecapture.com.
California Residents (CCPA/CPRA)
If you are a California resident, you have the right to request access to, deletion of, or correction of the personal information we hold about you, and to opt out of the “sale” or “sharing” of personal information. Rare Recapture does not sell personal information. To submit a request, contact us at hello@rarerecapture.com.
EU/UK Residents (GDPR)
If you are located in the European Union or United Kingdom, you have the right to access, correct, or erase your personal information, restrict or object to its processing, and request data portability. You also have the right to lodge a complaint with your local data protection supervisory authority.
7. Children's Privacy
Our website and services are intended for business professionals and are not directed to individuals under the age of 16. We do not knowingly collect personal information from children.
8. International Visitors & Data Transfers
Rare Recapture is based in the United States, and information we collect may be processed and stored in the United States. If you are accessing our website from outside the United States, you understand that your information may be transferred to, stored, and processed in the United States, where privacy laws may differ from those in your jurisdiction.
9. Changes to this Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, or legal requirements. We will post the updated policy on this page and revise the “Last Updated” date above. We encourage you to review this page periodically.
10. Contact Us
If you have questions about this Privacy Policy or would like to exercise any of the rights described above, contact us at:
Email: hello@rarerecapture.com